SUMMER PEACE UNIVERSITY 2026 (SPU26)

GENERAL TERMS AND CONDITIONS

Preamble

These General Terms and Conditions (hereinafter, the “Terms”) govern the services offered to participants in the “Summer Peace University 2026” programme (hereinafter, “SPU” or the “Programme”).

The Programme is promoted and coordinated at scientific and institutional level by:

CALABRIAN INSTITUTE OF INTERNATIONAL POLICIES (IsCaPI)

Registered office: Via G. Barrio 10, c/o Federterziario – 87100 Cosenza (CS) – Italy

Tax Code (C.F.): 02700230788

Certified email (PEC): iscapi@pec.it

Email: info@iscapi.org

The operational and administrative management of the Programme (including, by way of example, registrations, collection of participation fees, accounting, logistics, accommodation, safety & security, and on-site services) is carried out on behalf of and under mandate from IsCaPI by:

ASSOCIAZIONE CULTURALE PITAGORA MUNDUS

Registered office: Via G. Barrio 10, c/o Federterziario – 87100 Cosenza (CS) – Italy

Tax Code (C.F.): 98140160783

Certified email (PEC): associazionepitagoramundus@pec.it

For the purposes of these Terms, the “School” means ASSOCIAZIONE CULTURALE PITAGORA MUNDUS, as the entity responsible for the operational management and the collection of participation fees on behalf of the Programme.

By submitting the online registration form, the participant (hereinafter, the “Student”) declares that they have read, understood and fully accepted these Terms.

Article 1 – Definitions

For the purposes of these Terms:

1. “Programme”: Summer Peace University 2026, held in Belvedere Marittimo (CS), Italy, starting from 5 October 2026, for the chosen duration: 2 weeks or 4 weeks.
2. “Student”: any person who submits a valid registration application and is admitted to the Programme.
3. “Reference University”: the partner university/institution indicated by the Student in the registration form as their institution of origin or academic/institutional reference. If the Student is not affiliated, they must expressly indicate their status as independent applicant / non affiliated (or the equivalent option provided in the form).
4. “Participation Fee”: the amount due for participation, determined according to the duration (2 or 4 weeks) and any scholarship (fee reduction), as published on the official website and confirmed in the admission letter.
5. “Reduced Fee (Study Scholarship)”: reduced amount applicable to scholarship beneficiaries, as published on the official website and confirmed in the scholarship award letter.
6. “Payment”: the settlement of sums due as Participation Fee, security deposit and/or ancillary services, in accordance with the methods and deadlines set out herein.
7. “Security Deposit”: the amount of €20 (twenty/00) paid by the Student at check-in as security for potential damage to premises, furniture, equipment or provided kits; the Student remains liable for damage exceeding this amount.
8. “Local Peace Project (LPP)”: the individual project pathway developed by the Student during the Programme, in accordance with guidelines and templates provided by the School.
9. “Force Majeure”: any event not reasonably controllable by a party, including (by way of example) natural disasters, epidemics/pandemics, armed conflicts, acts of terrorism, government measures, and transport disruptions.

Article 2 – Registration and Requirements

2.1 Admission requirements

1. Participation is reserved for persons who are at least 18 years old on the Programme start date.
2. The Student must hold a valid passport with an expiry date not earlier than six (6) months after the end date of the chosen duration.

2.2 Registration procedure

1. Registration is completed exclusively online via the official form: https://www.summerpeaceuniversity.org/form-application 
2. The Student must indicate the Reference University in the form, where applicable, or select the equivalent non-affiliation option. Omission or incomplete indication may result in a request for integration and suspension of the admission assessment.
3. By registering, the Student undertakes to attend the Programme and to comply with the School’s regulations and operational instructions.
4. Registration becomes effective after: (i) written admission confirmation by the School; and (ii) completion of the payments required under Article 3.

2.3 Mandatory association membership

1. To participate in the Programme and/or apply for a scholarship, it is mandatory to become a member of ASSOCIAZIONE CULTURALE PITAGORA MUNDUS.
2. The annual membership fee, equal to €30, is included in the Participation Fee or in the Reduced Fee (where applicable) and is formalised upon arrival at the Programme venue.
3. The Statute is available on the Association’s website (English version): https://www.pitagoramundus.org/statute-en/

Article 3 – Participation Fees and Payments

3.1 Amounts (Edition 2026)

Unless otherwise stated in the admission/award letter:

1. 2-week Programme (standard fee): €1,780 per person.
2. 4-week Programme (standard fee): €2,380 per person.
3. 2-week Programme with scholarship (reduced fee): €690 per person.
4. 4-week Programme with scholarship (reduced fee): €990 per person.

3.2 Condition for issuing the invitation letter (visa procedure)

1.The invitation letter for consular purposes is issued by the School, on behalf of and under mandate from IsCaPI, exclusively after completion of the registration procedure and payment of the amounts indicated in Article 3.3.

2. The School issues the invitation letter on the basis of the information declared by the Student in the registration form; any inconsistencies or missing information suspend issuance until regularised.

3.3 Deadlines and minimum amounts required before the invitation letter

1. 2-week participation (standard or reduced fee): for the invitation letter to be issued, full payment (100%) of the amount due is required.
2. 4-week participation (standard fee): for the invitation letter to be issued, an initial payment equal to €1,780 is required; the balance (€600) is due under Article 3.4.
3. 4-week participation (reduced fee – scholarship): for the invitation letter to be issued, an initial payment equal to €690 is required; the balance (€300) is due under Article 3.4.
4. Security deposit: €20, payable in cash at check-in.

3.4 Balance (4-week participation only)

1. The outstanding balance for 4-week participants is due no later than 30 (thirty) days prior to the start of the Programme (i.e., by 5 September 2026).
2. Failure to pay the balance by the deadline results in suspension of access to Programme services, unless otherwise authorised in writing by the School.

3.5 Payment methods

1. Bank transfer: recommended for Eurozone residents. Bank details are provided in the admission/award letter. Bank charges are borne by the Student.
2. Credit/debit card: available via the secure platform indicated in the admission/award letter.
3. Extra-Eurozone transaction contribution: for Students outside the Eurozone who make card payments, a contribution equal to 3% of the amount actually paid by card applies, to be paid in cash at check-in.
4. Cash: accepted exclusively for “last minute” registrations (within 14 days of the Programme start) and for additional services requested during the Programme.

3.6 Proof of payment

The Student is admitted to participate only upon presentation of valid proof of payment. A copy of the payment confirmation must be sent to: info@summerpeaceuniversity.org .

3.7 Administrative documentation and stamp duty

Invoices/receipts are issued in accordance with the Programme’s administrative procedures and Italian law. Stamp duty of €2, where applicable, is borne by the Student.

 

Article 4 – Services Included in the Participation Fee

4.1 Academic programme

1. 20 (twenty) hours per week of teaching activities (Monday–Friday).
2. Total hours: 40 (forty) hours for the 2-week Programme; 80 (eighty) hours for the 4-week Programme.
3. Qualified faculty from partner universities.
4. Interactive sessions in various locations, as guests of local institutions.
5. Certificate of Participation, subject to attendance requirements and minimum completion of the LPP.

4.2 Cultural programme

1. Italian culture routes: workshops on local craftsmanship, gastronomy, art history, music and philosophy.
2. Excursions and guided tours in the region, organised in collaboration with local authorities and associations.
3. Transfers included for cultural activities scheduled in the official programme.

4.3 Organisational services

1. General coordination and secretarial assistance.
2. Dedicated tutor for the entire duration of the Programme.
3. Welcome presentation with aperitif and guided tour of the village.
4. Educational materials: notebook, pen, pencil with eraser, and backpack.

4.4 Accommodation

1. Shared apartment in double or triple rooms, with bathroom facilities and kitchenette.
2. Bedroom kit: 2 bed sheets, 1 pillowcase, 1 bath towel, 1 face towel.
3. Cleaning service and linen change: once per week.
4. Separate accommodation for male and female Students.

Article 5 – Check-in and Check-out

5.1 Check-in

1. Standard check-in: Sunday 4 October 2026, between 14:00 and 20:00.
2. Late check-in (20:00–23:00): contribution of €20 per Student.
3. After 23:00: access to accommodation is not permitted. In case of documented Force Majeure (e.g., documented transport delays), the School may indicate alternative solutions, where available, without guarantee. Emergency contacts are communicated in the invitation letter.

5.2 Check-out

1. 2-week Programme: Saturday 17 October 2026.
2. 4-week Programme: Saturday 31 October 2026.
3. Accommodation must be vacated by 10:00.
4. The security deposit (€20) is refunded within 7 days of check-out, subject to inspection of the accommodation. Any deductions for damages will be documented in writing.

Article 6 – Attendance, LPP and Certification

6.1 Mandatory attendance

Attendance at academic sessions and scheduled cultural activities is mandatory. Absences must be promptly communicated to the Programme Coordinator with justification.

6.2 Certificate of Participation

Students are entitled to the Certificate if they:

1. attend at least 80% of scheduled activities; and
2. complete the final presentation required by the Programme; and
3. complete the minimum LPP deliverable required under Article 6.3.

Attendance is recorded daily.

6.3 Local Peace Projects (LPP)

1. The Programme includes, for each Student, the development of a Local Peace Project (LPP) according to templates and guidelines provided by the School.
2. Mandatory nature and minimum deliverable: for Students enrolled in the 2-week Programme, the minimum deliverable consists of an LPP Concept Note (structured project idea); for Students enrolled in the 4-week Programme, completion of the LPP according to the Programme deliverables is required.
3. The LPP affects certification exclusively as a minimum completion requirement and does not constitute discretionary academic merit assessment.
4. Unless otherwise agreed in writing, ownership of the LPP contents remains with the Student. The Student grants the School and IsCaPI a non-exclusive, royalty-free, worldwide licence limited to the use of the title, abstract and non-confidential summaries of the LPP for institutional reporting, accountability and Programme communication purposes, with attribution to the author, in compliance with privacy rules and the consent preferences expressed.

Article 7 – Conduct, Rules and Disciplinary Measures

7.1 General conduct

The Student must behave respectfully towards participants, faculty, staff and the host community. The following are strictly prohibited:

1. smoking inside teaching facilities and accommodation;
2. consuming alcohol in accommodation and during teaching activities, except for any exceptions expressly authorised within official events;
3. hosting non-registered persons in assigned accommodation;
4. damaging, removing or improperly using equipment, furnishings and linen;
5. using accommodation linen outside the apartment or for purposes other than intended; violation entails a penalty of €20 per item.

7.2 Staff access to accommodation

School staff may access accommodation for inspections, maintenance or emergencies. Except in urgent cases, at least 24 hours’ written notice is provided. The Student has the right to be present during scheduled inspections.

7.3 Disciplinary procedure

In case of an alleged violation:

1. Notice: written communication within 48 hours of detection.
2. Defence: the Student may submit written statements within 72 hours and/or request a meeting.
3. Meeting: if requested, within 5 days, with Programme Management and a faculty member.
4. Decision: written communication within 7 days of the meeting.

Measures may include: formal warning, suspension (1–5 days), exclusion from the Programme.

7.4 Exclusion from the Programme

In case of exclusion:

1. the Student forfeits the right to certification and must vacate accommodation within 24 hours;
2. the School assumes no obligation to cover expenses incurred by the Student (travel, visa, etc.);
3. refunds remain excluded in cases of serious misconduct (violence, illegal activity, harassment).

 

Article 8 – Liability and Insurance

8.1 Limitation of liability

The School and IsCaPI are not liable for:

1. loss, theft or damage to personal property, inside or outside Programme premises;
2. service interruptions/changes due to Force Majeure;
3. third-party services not directly organised by the School.

Liability remains for matters that cannot be excluded under applicable law.

8.2 Insurance

Students are not covered by insurance provided by the School. Students are strongly advised to obtain:

1. health and accident insurance valid for Italy and the Schengen area;
2. trip cancellation insurance covering the Participation Fee and travel expenses;
3. personal liability insurance.

Article 9 – Entry Visa

Students requiring an entry visa receive an official invitation letter only upon completion of registration and the payments under Article 3.3. The School provides documentation support but is not responsible for:

1. visa issuance, refusal or processing delays;
2. flight/transport cancellations or delays;
3. costs incurred in the visa application process.

Article 10 – Withdrawal, Cancellation and Refunds

10.1 Cancellation by the Student (illness or Force Majeure)

No refunds are provided, except in cases of documented illness or duly proven Force Majeure. In such cases:

1. the Student must notify withdrawal by email at least 60 days before the Programme start (by 6 August 2026, 23:59 – Italy time);
2. The School will refund the amounts paid, deducting a fixed, non-refundable fee of €250.00 (two hundred and fifty/00) to cover administrative and financial processing costs, as well as any bank transfer fees actually incurred (documentable upon request).

10.2 Visa denial

In case of visa denial:

1. the Student must submit documentary evidence (official refusal letter from the Embassy/Consulate) and notify withdrawal at least 30 days before the Programme start (by 05 September 2026, 23:59 – Italy time);
2. The School will refund the amounts paid, deducting a fixed, non-refundable fee of €250.00 (two hundred and fifty/00) to cover administrative and financial processing costs, as well as any bank transfer fees actually incurred (documentable upon request).

After this deadline, no refund requests will be considered.

10.3 Cancellation of the Programme by the School

If the School cancels the Programme due to Force Majeure or failure to reach the minimum number of participants, the School refunds the amounts paid. Any non-recoverable financial charges related to transfer and transaction channels remain excluded. The School is not liable for additional expenses incurred by the Student (travel, visa, etc.).

10.4 Failure to attend (No-show)

If the Student fails to appear at check-in without adequate documentary justification attributable to illness or Force Majeure, the amounts paid are retained to cover organisational costs and reserved services, and in any event are subject to deduction of financial charges/transaction fees incurred.

Article 11 – Programme Changes

The School reserves the right to change dates, schedules, venues and contents of the Programme for organisational, safety or educational reasons. The official calendar is provided at Programme commencement.

Changes affecting more than 20% of scheduled activities are communicated at least 14 days in advance; in such case, the Student may withdraw with a full refund of amounts paid, net of non-recoverable financial charges.

Article 12 – Data Protection and Privacy (GDPR)

12.1 Controllers and contacts

For purposes related to registration, association membership management, logistics, accommodation, administration and accounting of the Programme, the data controller is:

ASSOCIAZIONE CULTURALE PITAGORA MUNDUS – PEC: associazionepitagoramundus@pec.it

For academic purposes (educational organisation, certification, training reporting, including aspects connected to the LPP pathways), the data controller is:

IsCaPI – PEC: iscapi@pec.it  – Email: info@iscapi.org

12.2 Purposes and legal bases

Data are processed for:

1. performance of the organisational/contractual relationship (registration, accommodation, certification, mentoring and LPP management);
2. legal obligations (fiscal and administrative compliance);
3. legitimate interest (Programme improvement and aggregated statistics).

12.3 Images and audiovisual materials

Photos and videos may be used for institutional and promotional communication purposes only with the Student’s explicit consent, collected through a dedicated form. Consent may be withdrawn at any time by written communication to the contacts above.

12.4 Data subject rights

The Student may exercise GDPR rights (access, rectification, erasure, restriction, objection, portability) by contacting the controllers above. The Student may also lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali).

12.5 Retention

Data are retained for the time necessary for the purposes stated and, for fiscal/administrative matters, for the period required by applicable law.

 

Article 13 – Governing Law and Jurisdiction

13.1 Governing law

These Terms are governed by the laws of the Italian Republic.

13.2 Competent court

Any dispute is subject to the exclusive jurisdiction of the Court of Cosenza (Italy), without prejudice to mandatory consumer protection rules.

13.3 Alternative dispute resolution

Before initiating court proceedings, the parties undertake to attempt resolution through mediation pursuant to Legislative Decree 28/2010.

The European Online Dispute Resolution (ODR) platform is available at: https://ec.europa.eu/consumers/odr 

Article 14 – Final Provisions

14.1 Entire agreement

These Terms, together with the School’s regulations, constitute the entire agreement between the parties and supersede prior understandings.

14.2 Severability

If any provision is invalid, the remaining provisions remain in full force and effect.

14.3 Language

These Terms are drafted in English. An Italian version is available for reference. In case of interpretative discrepancies, the English version prevails.

14.4 Amendments

The School may update these Terms. Amendments are communicated by email to registered Students and do not apply retroactively to already confirmed registrations.

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Last updated: January 2026

SUMMER PEACE UNIVERSITY

www.summerpeaceuniversity.org  | info@summerpeaceuniversity.org